Data Management & Privacy Policy
InterPore Journal, which is fully published and owned by The International Society for Porous Media, is committed to protecting your privacy and the personal information you provide us with. Personal Information is defined as any data with which you could be personally identified.
The data collected from registered and non-registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to informs readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviors, as well as tracking geopolitical and social elements of scholarly communication.
This journal’s editorial team uses this data to guide its work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project (PKP) in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal or PKP nor will it be used for purposes other than those stated here. The authors published in this journal are responsible for the human subject data that figures in the research reported here.
Those involved in editing this journal seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.
What Information does InterPore Journal collect and how is it collected?
Registration: When you register for an account on this website, any information which you willingly provide and which can include the following, is collected: salutation, given (first) name*, family (last) name, preferred public name, suffix, username*, password (encrypted)*, email address*, ORCID ID, affiliation*, country*, mailing address, working languages, reviewing interests, profile image, bio statement/biography, website, phone, fax, registration date, last login date, locales, role registrations (author, reader, reviewer, editor). This information is collected via the Open Journal Systems (OJS) web platform which is provided by Public Knowledge Project at Simon Fraser University, and stored within the application database. The only item which is encrypted is the user password.
*The following fields are required.
All of the above noted information is available to the user via their profile, and can be accessed and updated (with exception of the username and dates) by logging in to their account at any time. System administrators, journal managers, and editors can also access and edit this data (except for username and dates) via the backend of the application. This data can also be downloaded by the journal manager or system administrator in XML format. This data is not accessible or otherwise publicly available. Data can be erased by the journal manager by merging users (in situations of duplicate accounts) or by removing individual user accounts without affecting any editorial records.
Email Alert Service: When you register as a "Reader" for the website in order to receive email updates regarding published content, your name, email address and affiliation will be collected.
When you provide information through one of the mediums described above, we will process the data based on your consent as per Art. 6 (1)(a) of the EU General Data Protection Regulation. You may revoke your consent at any time by making an informal request to the InterPore Journal Editorial Office.
Manuscript Submission, Review and Publication Process: When you submit a manuscript for review, all required and optional personal information which you provide (name, email, affiliation, address, telephone) is collected via the Open Journal Systems (OJS) web platform which is provided by Public Knowledge Project at Simon Fraser University.
Please note that when papers are submitted, the submitting author will also create accounts for each co-author. When the co-author accounts are created, the following information is requested: Salutation, given (first) name*, family (last) name, preferred public name, suffix, email address*, country*, website, ORCID ID, affiliation, bio statement, and role (author, translator).
*The following fields are required.
All information which the corresponding author enters during the submission process, including any conflicts of interest, will be stored in the OJS system. This information will also be available to the Editor-in-Chief, the assigned Editor, and depending on review mode chosen, the reviewers. This information however can only be edited by the user and the journal manager. We will use this information in the handling of your paper during the review, and if accepted, the publication process. Persons that are involved in the production process will also have access to this information. The journal manager as well as the editor can download this data via author and submission reports. This information will be published with your paper should it be accepted for publication. Once published, this information will be publicly available online in a variety of ways. Readers can view this information when accessing your article on the journal website, it is available to indexing services in the underlying metadata tags, and it is available via an OAI-PMH endpoint for harvesting, and it may also be made available in other ways via other system plugins which are relevant for the publication process.
This information can be edited or erased by the journal manager as long as the purpose for which these data were collected or processed is no longer relevant or necessary. In scholarly publishing however, data that relates to the authors, editors, reviewers and others involved in the review, editorial and publishing process remains necessary and will thus be retained and archived as it is in the public interest due to scientific or historical research purposes (see Recital 65 of the GDPR).
How is your information used?
The names and other personal information entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party. We will also use this information to contact you if and when necessary.
Payments
When a payment is due for an Article Processing Charge (APC), an invoice will be generated by the Journal Manager and sent via email to the corresponding author. Payment can be made via PayPal, by bank transfer or credit card via the Ingenico system. The accounts with PayPal and Ingenico are managed by The International Society for Porous Media. We do not keep records of any credit card payments. The only information stored with your user account in relation to an accepted paper will be a confirmation of payment received, how payment was made, and on what date. Details related to how the payment was made (bank details, paypal account details or credit card number) will not be stored.
Communication
We will use your email address to contact you should any issues arise with your account, regarding any papers which you or a co-author of yours has submitted, or for papers which you have agreed to review.
Processing of Submitted Manuscripts
All aplications within the OJS system as provided by PKP track workflow information in relation to each submitted manuscript. Information which the system tracks includes:
- All actions which have been taken for a submission, by whom, and the date
- All notifications sent regarding a submission, including sender and receiver
- All reviewer recommendations
- All editorial decisions
- All internal discussions created for a submission, including the participants in a discussion
- All notes created regarding a submission
- All files uploaded as part of the submission and review process, including files that may have personal identifying information in the form of file metadata or in the files themselves
This information is stored in the application database as previously mentioned. Any uploaded submission files are stored in the applications submission files directory on the web server.
Access and Availability of Data Relating to Submissions
Those involved in the submission and review process have access to different amounts of information depending on their role. The Journal Manager and the Editor-in-Chief have access to all data whereas the Editors and Reviewers have access only to data from submissions which have been assigned to them. Reviewers access to data is further limited depending on the review process chosen. Authors have limited access to their own submissions: they can see data which they have provided as well as data which editorial staff have made available to them.
Data Erasure
The above discussed data can only be erased by the Journal Manager and Editor-in-Chief, or by a System Administrator via direct intervention into the underlying database or submission files director. Should you wish for your records to be deteled, please fill out the following form (downloaded automatically) and send it to the Editorial Office (Laura.Lenz@interpore.org). Erasure however is subject to whether or not the data is seen as essential (see Recital 65 of the GDPR).
Where is your data stored?
The information which you provide on the InterPore Journal website is stored on the OJS / PKP server, and OJS / PKP uses Carbon60, which is a hosting provider based in Vancouver, Canada. For more information on the privacy policy of OJS / PKP, please see here.
Website Users
When you browse the content on our website, please note all applications running on the OJS PKP system for our journal are collecting general visitor usage data, which includes cookie information that is used to manage session history and to maintain a login session. The cookie is created when you first visit the website, and is stored on the visitor's computer. It is only used to store a session ID and to facilitate logins. You can choose to delete or block all cookies via your website browser, in which case OJS will still work but you may experience difficulty logging in. For more information, see our Cookie Policy.
Additionally, detailed usage log data are collected via a usage statistics plugin for the website. The data collected here include: IP address, pages visited, data visited and browser information. The plugin has been setup to anonymize this information.
Please also note that we are using Google Analytics for this website, which only collects anonymized information about how users have interacted with our website. None of this information can be used to identify visitors to our website. The purpose of this is to help us better understand which information is of more use to our readers and how we can better improve our site navigation. For more information on Google Analytics and how the data is used please see here or here. If you would like to prevent Google Analytics from tracking you, please go here and install the provided add-in for your browser.
External Links
Our website contains links to other websites. InterPore Journal has no control over any external links which are provided, and is not responsible for the privacy policies or content of such sites.
You can file a complaint with the EU Data Protection Authority if you are of the opinion that we are not treating your personal information in a fair and professional manner.
Social Networks
InterPore Journal utilizes the social networks of the International Society for Porous Media. These social networks include LinkedIn, Facebook, Twitter, Instagram and YouTube. When you access these networks or make contributions via posts or comments, your personal information will be collected and processed based on the respective privacy policies of these networks. For more information on these policies, please see:
Updated October 2023.
